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One of the UK’s largest global asset managers, overseeing billions in AUM, faced a series of challenges to remain compliant. They needed to archive all websites across the organisation, covering 70+ countries along with a network of intermediaries and third-party brokers. Additionally, there was a need to archive webpages the moment they're published, ensuring digital content is captured instantly to meet record-keeping requirements.

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With content constantly being updated, changed or removed across their entire website estate, the firm struggled to capture accurate daily website records, opening them up to the risk of non-compliance.

In an attempt to meet regulatory rules, the firm employed staff to monitor and capture website records manually. Not only was this was a significant resource burden, but the records didn't meet compliance requirements.

The firm had no way of accessing records instantly. Evidencing what was published on their websites and when was key if an audit or investigation was required.

Using MirrorWeb’s archiving platform, this firm can now capture fully compliant records of their websites. Every daily web archive is captured based on geo-location, device and includes dynamic content such as personalisation. Once archived, the records can be replayed, searched, and filtered through at any time in the platform.

The MirrorWeb Platform - Zurich Website Replay

The MirrorWeb Platform now archives all of the websites across the organisation, amounting to over 100 websites that cover 70+ countries. Using our cloud tech each individual archived file ensures data sovereignty and provides an immutable record of all digital communications.

All website records are now held in a timestamped, source proof format (known as an ISO28500, WARC file) and signed with a SHA1 digital signature to prove authenticity. Plus, with MirrorWeb's ISO 90001 and ISO27001 accreditations, the client has full assurances that their data is stored securely and efficiently.

Previously, the client had employed several people to monitor, screenshot and store their digital content to satisfy the regulatory requirements. The process was labour intensive, open to error and impossible to maintain due to the wealth of content published daily.
Now with the MirrorWeb Platform, the entire process is automated and with rapid support from MirrorWeb's in-house QA team, the firm was able to drive down resource costs across the business whilst ensuring regulatory requirements are met.

With MirrorWeb, our customer now has the ability to create policies and groups that support existing eDiscovery operations - all through a fully searchable platform where they can control, export and interrogate data quickly and easily.
Access can also easily be provided to third-parties, such as regulators or intermediaries, ensuring you're in total control of your archives.

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Every archived file is time-stamped, immutable and stored in an ISO-compliant format to ensure authenticity and legal acceptance.

You define the frequency. Daily, weekly or monthly crawls for your website and social media channels.

Our crawl tech beats the rest. Replay your websites and social media channels with full pixel-for-pixel accuracy.

All of your archives are available as a downloadable PNG or PDF to support your record-keeping processes.

All digital assets are fully indexed and searchable in the platform, making it easier than ever to find online records and content.

Our cloud-based platform is light touch, requiring no infrastructure costs or extra resource burdens on customers.

Identify specific content in your archive and review changes with our content comparison tool.

All archived web and social content can be made available to eDiscovery professionals, litigators and other third parties for investigative purposes.

Stay in total control of your data by choosing where it's archived, ensuring full compliance with ISO standards.

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The way the government uses the web is changing, and as the size and complexity of the UK Government Web Archive (UKGWA) has grown, so has the expectation of the users who now demand a reliable, comprehensive and intuitive search service as well as access to social media records.
In 2016, The National Archives (TNA) realised they needed to update their [web archiving](/website-archiving) and [social archiving](/social-media-archiving) provision. They were looking for someone to:
* Take their existing archives and modernise how they were managing the capturing and storing content.
* Help them capture new digital content including the government's social media channels.

Firstly we needed to collect and move the archive from the previous supplier. This data was stored on **72 2TB hard drives** which meant **we required two custom-built machines to connect the drives simultaneously** and ingest the data - this was accomplished within two weeks.
The next phase was to develop a public-facing web archive that was searchable and **allowed archives to be replayed whilst serving over 75 million visitors per month**. We utilised Elasticsearch as our primary search tech for the following reasons:
* Scalability - we spun a very large 1,000 node plus cluster to do the initial ingest of data and then scaled it down to an affordable level when we deploying live.
* We could integrate it into the Amazon environment and monitor it with CloudWatch.

MirrorWeb’s capabilities have given TNA, for the first time, **the ability to index the whole of the web archive**, which has also significantly helped them improve searchability for users. A whole raft of digital content was able to be indexed by the search facility and offers users the ability to narrow their search to a particular site that was archived.
John Sheridan, Digital Director of The National Archives, said:
“MirrorWeb have brought some outstanding technical capabilities - in particular with data migration, cloud computing, search and new ways of harvesting and crawling content, as well as new ways of presenting that content and making it available. Improving search for users has been one of the biggest things that MirrorWeb have been able to achieve.”

Fully indexed and searchable WARC’s. Users can replay content and archived metadata at any time and curate collections in line with Dublin Core.

All digital information is preserved and protected, ensuring digital content is never lost or made obsolete.

Our digital archiving technology answers the regulators' requirements, meaning they're source-proof, tamperproof and immutable.

Our cloud-based platform can manage huge data-sets and is light touch, requiring no infrastructure costs or extra resource burdens on customers.

All archived website content can be made available to academic professionals, researchers, government bodies and other third parties for required purposes.

The National Archives are in total control of when, where and how their data is archived and complies with ISO standards.

Like most university archives, the University of Westminster was feeling the exponential pressures of digital transformation against a backdrop of a general lack of physical resource and limited budget. The University was looking to evolve their digital archiving capabilities for high fidelity capture and replay of web and social media content, ensure retention of culturally and historically important information, and meet regulatory requirements such as Freedom of Information legislation.

The University of Westminster’s Records and Archives service collects, preserves and provides access to records created by staff and students of the University and its predecessors. It acts as the central point of information about the university’s history, managing their records in accordance with legislative requirements and best practice for students, staff and the wider community. 

Since May 2016, University Records and Archives has implemented a Digital Preservation Strategy to enable the University to successfully manage its digital records including websites and social media platforms. The University’s rationale for ensuring the proactive management of digital records is to support reputational protection and regulatory and legal compliance; to provide access to users and to support online learning; and for the continuation of institutional memory.

The University has developed procedures, in line with best practice and standards in archives and records management, that follow the Open Archival Information System reference model; and continues to work across the University to advise best practice in the creation and management of digital records.

MirrorWeb worked with our partner [Arkivum](https://arkivum.com/heritage-higher-education-and-corporate-archives/), current providers of digital preservation services to the University of Westminster, to create a hybrid end-to-end digital archiving solution. The comprehensive and user friendly solution allows for large datasets to be crawled with high fidelity replay at minimal cost and automates the WARC files created via an API into Arkivum's Perpetua software, offering a comprehensive solution with everything preserved in one location. This process takes place without any added cost or any need for physical intervention from the archive team at the University.

The University of Westminster are now able to capture and replay their main URL and social media accounts with minimal intervention, confident that the MirrorWeb solution will be accessible 24x7x365. The MirrorWeb platform not only provides the archives team peace of mind that content is being captured, but also provides an array of logs and reports for researchers to interrogate to see how the University of Westminster's digital presence is evolving.

The MirrorWeb Platform now archives all of the content across the University. Using our cloud tech each individual archived file ensures data sovereignty and provides an immutable record of all digital communications.

With the MirrorWeb Platform, the entire process is automated and with rapid support from MirrorWeb's in-house QA team, the firm was able to drive down resource costs across the business whilst ensuring content preservation and regulatory requirements are met.

With MirrorWeb, our customer now has the ability to create policies and groups that support existing eDiscovery operations - all through a fully searchable platform where they can control, export and interrogate data quickly and easily. Access can also easily be provided to third-parties, such as regulators or intermediaries, ensuring you're in total control of your archives.

Case Studies